• Skip to main content
  • Skip to primary sidebar
  • Skip to footer
  • Home
  • About
    • First Time Here?
    • Archive
    • London Blogs
  • Blog
  • Travel
    • London Theater Tickets
    • Shopping
    • Tips
    • Tours
    • Transport
    • Maps
    • Parks
    • Resources
    • Restaurants
    • Top 10 London
  • Culture
    • Art
    • Buildings
    • Food
    • London Books
    • Movies
    • Museums
    • Music
    • Pubs
  • Londonism
    • Reviews
    • Fun London
    • Iconic London
    • Life in London
    • London Realities
    • Moving to London
    • Politics
  • The Tube
  • London History
    • Great London Buildings
    • Great Londoners
  • Contact
  • Guidebooks
    • 101 London Travel Tips – Guidebook
    • 101 Free Things to do in London

Londontopia

The Website for People Who Love London

You are here: Home / News Features / This Is an Effective Way of Managing Employee Vacation

This Is an Effective Way of Managing Employee Vacation

Jun 18, 2021 By Jonathan

Running a business means organising the workforce. By hiring employees, you make sure that there is enough manpower there to run the business smoothly – usually you´ll hire just as many employees as you need in order to keep the processes running. But, of course, employees need their time off. Even though the holiday season can be tricky for business owners, there is really no need to dread it.

A little organization throughout the year helps you keep track of when employees are planning to take their days off. The better you communicate your vacation request policy, the easier it becomes to plan for the holiday season.

Set Guidelines for Vacation Requests

Person A asks you in January if they can take a week off in August. You sign their request. In March, Person B comes up to you with their request: two weeks off to spend some time in London in August – sure. A month later, person C wishes you to sign their request for August. You think it should be fine and agree. At some point, person D asks you for a last-minute vacation – you sign it but start to feel a little unsettled.

As August comes, your office, garage or production hall is hardly busy, and you seem to not make a lot of progress with your open orders. Even though this is the worst-case scenario, many business owners know the feeling of being overwhelmed by the task of rationally planning for the common holiday seasons.

Setting guidelines for vacation requests is the first step to standardizing the vacation and stand-in plan in your company. And that is the key to a smooth development of the seasons in question. How about a standardized form for vacation requests?

Act Quickly on All Requests

By reacting to requests quickly, you remain fair towards each employee. If you receive a request, take a look at it and see who else has already taken the same period of time off. Ponder if you can do without them, sign the request. If not, get back to them in order to find a solution.

Different Ways to Manage Employee Holidays

Earlier, we mentioned a standardized system for vacation requests, plans and stand-in arrangements. That makes it easier to keep track of everything. The following systems are popular with many business owners in the country:

Bespoke Holiday System

This kind of system only makes sense for employers with a team of 20 or more. Bespoke systems are usually tailored to a business by a group of experts, who does just that: elaborate vacation plans for companies. While the outcome may be okay, the business owner may have too little insight into the planning process himself. Also, when set, the system seems to not be flexible. The costs for a bespoke vacation system are to be considered as well.

Online HR Systems

Instead of using analog forms for vacation approval, how about a staff holiday approval software? Requests would be saved in a central software and can be opened, considered, approved or disapproved. As everything is in one place, the business owner and the HR office have a perfect overview about holiday peak times.

Paper & Spreadsheets

Not every business has the means to afford HR software. Of course, the analogue administration of employees and their days off is a possibility as well. A standardized form and an elaborate spreadsheet help keeping track of approved vacations and open requests.

Wall Calendar

This system is possibly the oldest one, and has successfully proved its functionality throughout decades. A simple calendar on the wall, for which every employee has its own color of pen, can offer a great overview of approved vacation days. While this works fine for smaller businesses, the system is not suitable for companies with ten or more employees. As clarity suffers with a rising number of colors, lines and symbols, bigger teams should switch to spreadsheet or software solutions.

Share this:

  • Print
  • Email
  • Facebook
  • Twitter
  • Pinterest
  • Reddit
  • Pocket

Filed Under: News Features

About jonathan

Jonathan is a consummate Anglophile who launched Anglotopia.net in 2007 to channel his passion for Britain. Londontopia is its sister publication dedicated to everything London.

Primary Sidebar

Subscribe to Our Free London Updates

Free London News

Get the latest news on London history, culture, travel, exhibitions, and more right in your inbox!

Check your inbox or spam folder to confirm your subscription.

Get the Anglotopia/Londontopia App

Our Advertisers

If you are a mobile gamer, you may want to take a look at UK’s new mobile casinos and slots reviewed by NewCasinoUK.

Join the London Forum

  • Mudlarking
  • MY FAVOURITE PLACE IN LONDON
  • What's Your Favorite Place in London?
  • Paddington Station

London Guide

  • Ten Cheap Things You Can Do in London on a Budget
  • Ten London Exhibitions to Look Forward to in 2023
  • London’s Non-Free Museums: Your Guide to London’s Museums That Charge Admission
  • Trip Planning: Top 10 Exhibitions To Plan Your 2018 Trips to London Around
  • London Guide: Our Favorite Restaurants in London – London Restaurant Recommendations for Americans – What’s Your Favorite?

Connect With Us

  • Facebook
  • RSS Feed
  • Instagram
  • Pinterest
  • Twitter

Support Londontopia

Search our Extensive Archive

Top 10 London

  • Ten Unusual Exhibits to See in London
  • London Pubs: Ten Thameside Pubs for a Pint and a View
  • Top 10 London: Ten More Things to Do Along the River Thames
  • Top 10 London: Top Ten Shopping Centers in London
  • Museums of London: Ten Overlooked London Museums
  • Top 10 London: Top Ten Things to See and Do in Haggerston
  • Top 10 London: Top Ten Things to See and Do in Haringey
  • Top 10 London: Top Ten Things to See and Do in Redbridge
  • Top 10 London: Top Ten Things to See and Do in Hillingdon
  • Top 10 London: Top Ten Things to Do in Canonbury

Recent Posts

  • Artist Ai Weiwei to launch first design-focused exhibition at London’s Design Museum
  • London Travel Alert: Staff at British Museum to walk out during half-term break
  • Poet Lemn Sissay ‘over the moon’ to receive Freedom of the City of London
  • English Heritage has unveiled six new blue plaques for London
  • National Portrait Gallery to reopen in June with two special exhibitions
  • Exploring The Cosmic House in London
  • Ten Social Media Accounts to Follow for Londonphiles
  • New Royal Academy Exhibition: Treasures from Spain and the Hispanic World
  • Pollock’s Toy Museum in London Has Closed Unexpectedly
  • The Fiver:  Five Live-Action Children’s Shows Set in London

Best Posts on Londontopia

  • 101 London Travel Tips
  • Top 100 London Attractions
  • How to Find the Cheapest Airfares to London
  • 10 Things NOT to do in London
  • Best London Guidebooks
  • 101 Free Things to do in London
  • London Lingo – A London Word Dictionary
  • Top 7 Tips for Doing London on the Cheap
  • Top 11 Myths American Believe about London
  • Guide to Eating in London
  • Best Times of Year to Travel to London
  • London Packing Tips
  • Top 11 Movies Set in London
  • Top Attractions off the Tourist Track
  • Top 5 Most Amazing London Hotels
  • Top 10 Hostels in London
  • Best Views in London Restuarants
  • London Taxi Ettiquette
  • Top 12 London Views
  • Great Fire of London
  • A Guide to Five of London’s Bridges
  • 10 Random Facts and Figures about Trafalgar Square
  • Top 100 British Slang Words

London Places to Explore

Bloomsbury Buckingham Palace Canary Wharf City of London Covent Garden Cutty Sark Greenwich Hampstead Hampton Court Palace Heathrow Houses of Parliament Hyde Park Imperial War Museum Islington Kensington Kensington Palace Leicester Square London London Eye London Transport Museum Museum of London National Gallery Notting Hill Piccadilly Circus Putney Queen Elizabeth Olympic Park Regent's Street Royal Academy Selfridges Somerset House Southbank Southwark St Pancras St Paul's Cathedral Tate Britain Tate Modern The City Tower Bridge Tower of London Trafalgar Square V&A Wandsworth West End Westminster Westminster Abbey

SIGN-UP FOR FREE LONDON WEEKLY UPDATES!

Please enter a valid email address
That address is already in use
The security code entered was incorrect
Thanks for signing up

Recent Videos

Walk Around London Virtually Right Now – Watched Walker is the YouTube Channel We All Need Right Now

Jason Hawkes Shares a Beautiful Video of London From Above That We All Need Right now

London Tube: You’ve Got to Watch This Amazing Mesmerizing Animation That Shows the Real Geography of the London Underground

Video: The Basics of Crossrail – London’s New Underground Line

London History: The Place Where Old London Double Decker Buses Went to Die

London Video: A Look at the Great Smog of London

Tube and London bus fares to rise by nearly 6% from March

What is Crossrail 2 and What is Its Current Status?

London Alert: Strike by London Underground workers to go ahead after last-minute talks fail

London Mayor hails Elizabeth line as direct routes and Sunday services begin

Elizabeth line fully opens and offers more direct journeys

Tube poet encourages writers to ‘bring who they are to the field’

Footer

About Londontopia

Londontopia is simply the website for people who love London. It was founded by Jonathan & Jackie Thomas from Anglotopia.net as a place to post articles solely focused on London and its environs. Keep up with all the latest London news at Londontopia! This site is geared towards people who love to visit London and our primary audience is North American but everyone is welcome!

When We’re in London Next

We don’t currently have any travel plans to London but hope to visit at some point in 2021.

  • SEO Backlinks
  • Travel Blog

SIGN-UP FOR FREE LONDON WEEKLY UPDATES!

Please enter a valid email address
That address is already in use
The security code entered was incorrect
Thanks for signing up

Copyright © 2023 Anglotopia, LLC · Website Developed by Anglotopia, LLC · Log in